Facility Maintenance Checklists

Admin Use Only

Facility Information

Facility Name *

Address

City

State

Zip

Staff Name *

Staff Name

First

Last

Phone

Email *

ROOF

Perform these checks every 6 months.

Procedures

Remove any debris on the roof or in the gutters.

Assess the flat portion of your roof for punctures, cracks, and blisters.

Assess the sloped portion of your roof for deformed edges, buckled shingles, metal corrosion, curling, and granule loss on the shingles.

Assess all drains and vents to ensure they are working properly and have no clogs.

Inspect chimney and vents.

Look at the ceilings inside your facilities and check for cracks, water stains, and water leaks.

Ensure there are no missing shingles or tabs.

Check for any metal corrosion.

Check for surface deterioration on the exterior wall surfaces.

Inspect interior wall surfaces for cracks, water stains, and water leaks.

Parking Lots and Garages

Perform these check every 3-6 months.

Procedures

Label entrances and exits, and ensure they are free of obstructions and follow ADA regulations.

Test the gates to ensure they function properly and safely.

Check the gate closure safety shut-off is working properly in case of emergency.

Check (during evening hours) that all lights are functioning and providing ample light.

In colder months, be sure to shovel snow and/or ice as needed.

Remove debris from pavement, curbs, and signage.

Foliage, signs, and others do not impede sight lines.

Fire and traffic lanes are kept clear of cars and obstacles.

Check that all areas of the parking lot (including walks and perimeters) are well-lit.

Check for potholes or cracked paving in the parking lot and sidewalks.

Check that all parking lot striping, pedestrian crosswalks, traffic directions, and curb warnings are easily visible and well-maintained.

Ensure guard rails, fences, and handrails are all stable and structurally sound.

Ensure procedures are in place in the case of an accident or vehicle damage.

Test emergency panic alarms to ensure they are functioning properly.

Windows

Perform these check on an annual basis.

Procedures

Remove grime and debris from window sills.

Check the interior and exterior finishes—peeling or water stains may indicate a leak, which means that they may need to be resealed or replaced.

Check all locks and knobs to ensure they work properly.

Add a non-oily lubricant to any windows that are sliding or sticking.

Replace any windows that are damaged or do not stay open or closed properly.

Doors

Perform these checks on an annual basis.

Procedures

Remove grime and debris from door tracks.

Check the interior and exterior finishes—peeling or water stains may indicate a leak, which means that they may need to be resealed or replaced.

Check the gate closure safety shut-off is working properly in case of emergency.

Check all locks and knobs to ensure they work properly.

Add a non-oily lubricant to any doors that are sliding or sticking.

Repair or replace any doors containing damaged embedded windows.

Seasonal Building Preparations

Procedures for Cold Weather

Check exposed and exterior pipes for signs of freezing.

Insulate and seal cracks and openings around exposed pipes.

Look for signs of excess moisture around plumbing and dry the area. Respond to mold or mildew that may have formed.

Check for cracks and inefficiencies in your heating systems.

Calibrate thermostats on HVAC systems and make sure they are working properly.

Monitor snow piles and create a plan to remove it should it pose hazardous obstacles.

De-ice sidewalks and walkways to avoid slips and falls.

Clean and replace wet floor mats in entryways and indoor walkways to reduce slick floors.

Clear the roof of high-piling snow

Procedures for Warm Weather

Wash windows.

Deep clean the floors.

Take care of greenery outside (remove debris, plant grass seed where needed, trim shrubs and bushes, etc.).

Inspect the roof for damage caused by high winds, heavy snow, ice dams, or building age.

Check the property for standing water, leakage from gutters and roofs, cracks in the foundation, water spots in the ceiling, and eroded landscaping areas that need to be regraded.

Check for cracks around doors and windows, chipped paint, siding or masonry destruction, and hanging gutters.

Spray the perimeter of your property to keep out ants, roaches, and other insects.

Run a test of the thermostat, electrical wires and connectors, unit’s air flow, run capacitor, and operating efficiency on your HVAC unit.

Inspect the air ducts, condensation drain pan, blower motor and wheel, compressor, and refrigerant pressure on your HVAC unit.

Plumbing

Perform these checks on a quarterly basis.

Procedures

Check for signs of active leaks, including water spots, moisture or puddles, and the presence of mold or mildew.

Check for signs of corrosion on all visible pipes.

Ensure the water pressure is between 40-80psi.

Check that the water heater is at the correct temperature and isn't leaking.

Test all drains and ensure there are no clogs.

Put backflow prevention devices in place and perform blackflow tests to prevent water in the system from flowing backward or being contaminated.

Test that the safety and shutoff valves function properly.

HVAC Units

Perform these checks on a seasonal basis.

Cold Weather Procedures

Clean or replace filters.

Inspect burner assembly.

Check heat exchanger and other heating elements.

Check for carbon monoxide or gas leaks in heating elements.

Inspect electrical connections for frays or damage.

Lubricate motor bearings and all moving parts.

Inspect belts for damage or fraying.

Check drains for blockages.

Check gas pressure.

Test thermostats.

Test and check heat pump.

Check ductwork and vents.

Clean and check flue system.

Check flue system’s attachment to the furnace.

Warm Weather Procedures

Check humidity levels.

Clean condenser and evaporator coils.

Check for signs of gas leaks.

Check drain lines for clogs.

Clean any standing water out of the drain pan.

Replace worn pulleys and belt

Change batteries.

Clean or replace air filters.

Clean or replace fan blades.

Check thermostat settings and functionality.

Ensure proper airflow throughout.

Check refrigerant for leaks.

Check electrical connections.

Lubricate motor bearings and all moving parts.

Clear any debris or dust on or around the unit.

Check the unit cabinet for damage and ensure secure closure.

Elevators

Perform these checks yourself on an semi-annual basis. Have an elevator service perform these checks annually

Procedures

Ensure the doors can open and close freely and without obstructions.

Look for signs of damage on the ceiling, handrails and walls.

Find and replace any burned-out lights, including in the control panel.

Confirm that the emergency phone connects quickly with 911 or the local fire department.

Replace any lights that have burned out at each floor.

Inspect the door panels and clearances.

Test the smoke detector and fire alarm system.

Check oil levels and ensure all systems are properly lubricated.

Examine electrical wiring for signs of fraying or defects.

Make sure there is adequate headroom for technicians.

Remove anything that interferes with access to the equipment.

Ensure the emergency exit hatch is easily accessible.

Check cables for signs of wear.

Look for signs of rodents or vandalism along the hoist way.

Make certain the area has proper access

Inspect the pit to make sure it has the necessary clearance.

Check the car frame for signs of damage.

Security Systems

Procedures

Test the control panel.

Inspect all cameras.

Inspect locks on doors and windows. Even through this isn't part of the security system, it can still keep your organization safe.

Fire Safety

Perform these checks on a quarterly basis.

Fire extinguishers are fully charged and tagged?

Yes

Fire extinguishers are accessible?

Yes

Cabinet door is operable; extinguisher mounted at least 4” off floor to not more than 5 feet top of extinguisher?

Yes

Not Applicable

Fire extinguishers tags are current (serviced with last 12 months) *(the tag expires one year from date of inspection)?

Yes

Fire Sprinklers/detectors are free from obstruction?

Yes

Sprinkler Heads: Storage is maintained 18” below?

Yes

Sprinklers in need of replacement (damaged, corroded, painted)?

Yes

Notes

If you are human, leave this field blank.