Athletic Administration ChecklistsAthletic Administration Checklists Date Organization Name Address Address Address Address City City State AlabamaAlaskaArkansasArizonaCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyoming State Zip ZipName Name First First Last Last Phone Email EMERGENCY PLANS arrowup6 Do you have an Active Shooter Plan? Yes No When the active shooter plan last reviewed? Do you have a Bomb Threat Plan? Yes No When was the Bomb Threat Plan last reviewed with staff? Has there ever been a threat made towards the athletic program? Yes NoDo you have a Catastrophic Injury Plan? Yes No When was the Catastrophic Injury Plan last reviewed with staff? Do you have a plan for acts of Civil Disobedience? Yes No When was the Civil Disobedience Plan last reviewed with staff? Do you have a Stadium Evacuation Plan? Yes No When was the Evacuation Plan last reviewed with staff? Do you have a Medical Emergency Plan? Yes No When was the Medical Emergency Plan last reviewed with staff? Do you have a Severe Weather Plan? Yes No Who is responsible for calling a game due to severe weather? When was the Severe Weather Plan last reviewed with staff? Where are your emergency plans located? Who is responsible for making updates to the plans? How do staff member gain access to training materials? eLearning, website, handbook? Has the school developed an emergency contact list with agencies like DHS, FBI, Fire Dept? Yes No Emergency Plan Notes SECURITY POLICIES arrowup6 Do you use credentials for game day staff, media, etc.? Get sample. Yes NoDo you have a disclaimer/warning printed on tickets? Get a sample. Yes NoIs the disclaimer printed with a large font and legible? Yes NoWhat type of metal detectors do you use for fans entering the stadium? Yes NoWhat type of metal detectors do you use for fans entering the stadium? Hand Wands Walk-through Unit NoneDo you perform bag searches for fans entering the stadium? Yes NoIf you perform bag searches, do you do that in 1 line only or multiple lines? Yes NoDo you have a clear bag policy? Yes NoDo you allow people to leave and re-enter the stadium? Yes NoAre people re-entering the stadium checked again? Yes NoHow does staff communicate with each other in emergency situations? 2-Way Radios Cell Phones Land Lines OtherOther Is there a location inside the facility where people can be temporarily detained for questioning or held by police until transported to jail? If yes, where is it located? Security Plan Notes MEDIA/SOCIAL MEDIA arrowup6 Who is responsible for talking to the media when an incident occurs involving the athletic department or student-athletes? Has the media contact been instructed to never say "No Comment" to a question? Yes NoDoes someone monitor student-athlete social media accounts? Yes NoIf athlete social media accounts are monitored, how do you do it? Google Alerts Facebook Alerts Twitter (X) Alerts OtherOther Media Notes GAME DAY EMERGENCY PROCEDURES arrowup6 Do you have an area designated as your event command center? Yes No If yes, where is the command center located? If the command center does not have a view of the area in crisis, do you have closed-circuit TV access in the command center to see a live view of the area in crisis? Yes NoAre safety messages placed on scoreboards or other rotational signs? Yes NoAre evacuation routes displayed on scoreboards with video displays? Yes NoDoes the public address announcer have a prepared message for starting an evacuation? Yes NoAre there protocols for evacuating disabled patrons? Yes NoAre evacuation procedures prominently posted? Yes NoIs there a designated area for those evacuated to meet once outside the facility? Yes NoIs someone designated to sweep through the facility to make sure it is clear? Yes NoAre there Incident Reports ready for use? Get a copy. Yes NoAre there Witness Reports ready for use? Get a copy. Yes No Who is responsible for filling out incident reports when one occurs? Game Day Procedure Notes GAME DAY STAFF arrowup6 Who do you use for Ushers and concessions staff? Seasonal Staff Outside Services Volunteers If outside services are used, what are the names of the companies? Do game day staff go through any type of training prior to the season? Yes No Game day staff training types, if applicable. Do game day staff wear shirts, jackets, etc. that indicate who they are? Yes NoDo volunteers/employees go through any formal training prior to the season? Yes NoAre full-time staff members CPR/AED Certified? Yes NoAre full-time staff members First-aid Certified? Yes NoAre part-time staff members CPR/AED and First-aid Certified? Yes NoAre coaches required to be CPR/AED and First aid certified? Yes No How many ushers do you use on game day? How many ushers do you have per section? How many police officers do you use on game day? What are Police Officer's Responsibilities? Do you have policies/procedures for fans rushing the field/court? Yes No Game Day Staff Notes IN-GAME PROMOTIONS arrowup6 Do you have in-game contests? I.e. run the bases, sumo suits, etc. Yes NoDo mascots/staff members perform on dugouts or throughout the stadium? Yes NoAre entertainers told not to perform while the game is in play? Yes NoDo staff members throw things into the stands? Yes NoDo staff members shoot things into the stands with air cannons? Yes NoDo you use fireworks or other pyrotechnics at your games? Yes NoAre fireworks or other pyrotechnics deployed by staff or a third-party organization? Staff Third-Party N/A In-Game Promotions Notes TEAM TRAVEL POLICIES arrowup6 What type of transportation methods does the depart use for games/practices? 15-Passenger Van Bus Mini-Bus Plane Rental Vehicles School CarsDoes the department hire professional drivers if vans or mini-buses are used? Yes NoDo coaches drive 15-Passenger vans, if applicable? Yes NoDoes the driver or other person perform a pre-trip inspection of each 15-Passenger, if applicable? Yes No Team Travel Notes ATHLETIC DEPARTMENT SOCIAL MEDIA arrowup6 Do you have venue rules posted on your website for all venues? Yes NoDo you have a list of prohibited items posted on your website? Yes NoDo you have Severe Weather Policies posted on your website? Yes NoDo you have Venue Evacuation Procedures posted on your website? Yes NoDo you have your Clear Bag Policies posted on your website, if applicable? Yes No Athletic Website Notes SUMMER CAMPS arrowup6 Do you offer summer camps? Yes NoDo you require camp participants to fill out a health history pre-participation form? Get copy. Yes NoDo you require camp coaches to be CPR/AED and First-aid certified? Yes NoDo outside organizations use your facilities for summer camps? Yes NoIf so, do you have a contract that outside organizations are required to sign? Get copy. Yes No Summer Camp Notes FACILITY RENTALS arrowup6 Do outside organizations use your facilities for summer camps? Yes NoIf so, do you have a contract that outside organizations are required to sign? Get copy. Yes NoDoes the contract have a hold harmless and indemnity clause that protects the school? Yes NoHas the school attorney reviewed the facility rental agreement and approved it? Yes NoDo you require facility renters to provide their own general liability insurance? Yes NoIf so, do renters list the athletic department as an additional insured on the policy? Yes No Facility Rental Notes If you are human, leave this field blank. SubmitΔ
